CCC Volunteer Schedules

Ministry Scheduler Pro (MSP) is used to schedule the following ministries at the Cathedral:
  • Acolyte
  • Chalice Bearer
  • Christ Church Singers
  • Intercessor
  • Lay Minister/Reader/Intercessor for Sunday 8:00 am service
  • Lay Reader
  • Sound/Light Tech
  • Thurifer
  • Usher
  • Verger

Click on the MSP ministry schedule you wish to view: 

The Ministry Scheduler Pro (MSP) Project

September 15, 2016

From Canon Precentor Stephan Casurella

At Christ Church Cathedral we are blessed with more than 100 volunteers who serve in various liturgical ministries! As you can imagine, scheduling that many people is a daunting task that takes—and this is no exaggeration—dozens of hours each quarter. Even with the best efforts of ministry leaders, the results are not always ideal (e.g. “double-booking” participants in ministry areas that cannot be performed concurrently). In order to develop a centralized and efficient system for volunteer scheduling, the cathedral is implementing Ministry Scheduler Pro, a powerful program that will eliminate the frustrations of decentralized manual scheduling and, once all the parameters are set, make scheduling a minimal time investment. By spending a few minutes each quarter logging in to Ministry Scheduler Pro to indicate your availability and see when you are scheduled to serve, you will be saving someone else many hours. If you would like a quick tutorial to make this as easy as possible, let us know by emailing liturgyscheduling@cccath.org.

Grateful for your ministries,

Stephan Casurella

Canon Precentor

CCC MSP Procedures


If you serve in any of these ministries, please see MSP Login Procedure to login to:

If you have an Apple iOS (iPhone, iPad) or Android device, you can also download a free app to access the Web Terminal:
  • Go to the App Store or Play Store on your device and download the "Ministry Scheduler Pro" app. 
  • Open the app and enter the following under Organization ID: CCCath 
  • Enter your Web Terminal Username and Password to log in.







MSP Procedure: Updating your scheduling preferences and the "Unavailable dates / times" on your MSP Profile

Many thanks for your participation and support to the services at the Cathedral.  Please spend a few minutes each quarter logging into Ministry Scheduler Pro to indicate your availability for the system to create a new schedule for your liturgical ministry.   

After Logging onto the Web Terminal, on the "My Profile" page, please scroll down to the Ministry & Scheduling section to add your preferred scheduling frequency, preferred services, scheduling restrictions and unavailable dates/times (click the image to enlarge)

We have provided the following examples on how to enter unavailable dates/times for the regular Sunday services as well as special services.  

1. Can't serve at regular Sunday service (8 am or 10 am) on a date or a date range.  

P
lease use the combination of "for a specific service" and "At this shift" to specify a date or a date range. Please only enter dates within the requested scheduling period.  When appropriate, please try to always use this combination to provide your date(s) so that you won't block any special services unintentionally.  Please Click "OK and Add Another" if you wish to enter more data. Otherwise, click "OK" to complete the entries. (click on the image to enlarge)


2.  Can't serve at a special service. Please select a special service from the "At this shift" drop down list. On that list, you will only see services that you are qualified to serve. Please only select a service within the requested scheduling period. Click "OK and Add Another" if you wish to enter more data. Otherwise, click "OK" to complete the entries. (click on the image to enlarge)


3.  Can't serve at any services on a date or a date range.  Please select "during the date range" or "on the following date" as the option. This will block all the services within that period.  Please only enter date(s) within the requested scheduling period.  Click "OK and Add Another" if you wish to enter more data.  Otherwise, click "OK" to complete the entries.  (click on the image to enlarge)


Once you click the "OK" button as in the examples above, you will see all your entries as following.  You may make more changes by selecting any date(s) and click “Remove” or “Edit.” You must click the Submit button at the bottom of this page for your request to be processed.  You can go back and change the dates at any time before the scheduling deadline. (click on the image to enlarge)


If you would be available all this scheduling period, please leave a comment to that effect in the Comment section and click the Submit button. (click on the image to enlarge).  These comments will no longer be displayed on your profile once they are processed.


Please email liturgyscheduling@cccath.org if you have any questions.  Thank you for your service.


MSP Procedure: Login to MSP Web Terminal

Please use the UserID and Password you received via email to login to the Ministry Schedule Web Terminal. If you forgot your password, please click "forgot your username or password" and the system will take you through the steps to reset it. (click on the image to enlarge)

Click on the "My Profile tab" (click on the image to enlarge).

If you haven't already done so, you are encouraged to change the initial random password to something easier for you to remember. Simply click  "Change my login password" and enter your new password. (click on the image to enlarge).

MSP Procedure: Signing Up for Open Positions

Signing up for open positions in the schedule:
  •  Please login to the Ministry Schedule Web Terminal, click the  Full Schedules tab and select either a full schedule (including both regular Sunday and special services) or a special service schedule.

  •  Look for those "volunteer now" buttons on the schedule to click and sign up.  
click image to enlarge

  • Please try to fill positions with closer dates first.
  • Please note the following perferences when offering to fill an open position. We are grateful for your help, but in these situations, you may wish to wait and see if others could fill the position.
    • We prefer volunteers not to serve double duty as acolyte and chalice bearer if possible.
    • We prefer not to have more than one choir member serving other duties per service if possible.
  • If you have any questions, please feel free to contact liturgyscheduling@cccath.org.  



MSP Procedure - Requesting/Accepting a Substitute or a Trade For a Scheduled Service

If you are unable to serve on a scheduled date, please login to the Ministry Schedule Web Terminal to:
  • Click the "My Schedule" tab to view the list of services you are scheduled to serve.
  • Click the "(request sub)" link next to the date of service for which you are unable to serve.
(click on the image to enlarge).
If you have installed MSP app on your phone, you can select "My Schedule" from the bottom list and then click the "Request Sub" tab.
                                                         (click on the image to enlarge)

The system will then send an email (see a sample below) to all the volunteers who are qualified to fill this position.   If you prefer someone to trade with you, you would want to indicate that in the Comments area.                                
                                                     

When a volunteer clicks on the link to "(volunteer now)" for a swap requested position, they will be given two choices: Fill in the position without a trade, or, trade for one of their scheduled positions. If they choose to propose a trade, they will be shown a list of their scheduled positions in which the volunteer requesting the sub is qualified to serve. They can select multiple dates and then click the "Propose Trade" button.  The volunteer originally requesting the sub has a choice of accepting the trade by clicking on the accept trade link next to the proposed trade times or not accepting the trade by simply not clicking the accept trade link in the email, and no further action is necessary.

If you have found a substitute without going through the system, please email liturgyscheduling@cccath.org and we will update the schedule for you.